Home Country And Oversea Visit
Foreign nationals in possession of a valid passport and resident card who will be reentering Japan within 1 year of their departure to continue their activities in Japan will, in principle, not be required to apply for a re-entry permit. (This is called a special re-entry permit.) Please check the box of embarkation card for reentrant to use this system. It is free of charge.
At the University
Go to GEC (GEC website) or the Educational Section of your Faculty, and obtain a "Notification Form for Foreign Student's Visit to Home Country" or a "Notification Form for Foreign Student's Overseas Visit" according to the destination.
Meet your academic advisor to obtain permission and to ask for his/her signature to be added to the form. Submit the form either to GEC or to the Educational Section of your Faculty.