Shinshu Univ. | Prospective Students | Alien Registration

Alien Registration

• Alien Registration
  
  According to the Alien Registration Law, foreigners who stay in Japan are required to apply for alien registration at the city hall of the area where they reside within 90 days of the date of entering Japan.
  For registration your passport and two photos of yours (4.5cm x 3.5cm each) are necessary. Since the Certificate of Alien Registration is necessary immediately after entering the university, please complete your registration as soon as possible.
  
  
  1. You must register within 90 days after entering Japan (within 14 days as for the University). Newly born child must be registered within 60 days.
     
     
  2. You must always carry the Certificate of Alien Registration with you. If you carry this certificate, you don't have to carry your passport.
     
     
  3. If you lose the Certificate of Alien Registration, you must report to the city hall within 14 days.
     
     
     

     Phone numbers of Major city halls in Nagano Prefecture
     Matsumoto City Hall	0263-34-3000
     Nagano City Hall	026-226-4911
     Ueda City Hall	0268-22-4100
     Ina City Hall	0265-78-4111

     
     
     
  4. The period of validity of the Certificate of Alien Registration is 5 years. If you intend to stay more than 5 years, apply at the city halls within the last 30 days before the certificate's expiration date (your birthday). Your passport and two photos of yours (4.5cm x 3.5cm) are necessary.
  
  
  
  
• Extension of Period of Stay
  
  The legal period of stay as an international student (status of residence) in Japan is two years. You are required to renew the period of stay every two years. You must apply for the renewal at regional immigration bureaus from 2 months to 10 days before the expiration date of the certificate.
  The locations of the offices of the regional immigration bureau are shown here. To apply for renewal, the documents listed below are required besides your passport and Certificate of Alien Registration.
  
  

  Requirements	Notes	Gov.-funded Students	Priv.-funded Students
  Application for Extension of Period of Stay (Zairyukikan Koshin Kyoka Shinseisho)	Available at a regional immigration bureau and the International Student Affairs Division(Ryugakusei-ka)	O	O
  Certificate of Registration(Zaigaku Shomeisho)		O	O
  Certificate of Academic Records( Gakugyo-seiseki Shomeisho)	Since research students do not receive grades, their academic advisor's comments and a document which certifies the contents and results of the research are required.	O	O
  Certificate of Guarantee(Hosho Shomeisho)		O
  Certificates of Remittance	*Certificate to guarantee the financial suport *Certificate of tax-payment of financial supporter		O
  Passport	Application for extension of stay cannot be for a period beyond the expiration date on your passport.	O	O
  Alien Registration		O	O
  4,000 yen revenue stamp	Charged as the renewal fee. Buy at the regional immigration bureau or a post office.	O	O

  
  
  
  Note Japanese translation must be attached to any documents written in foreign languages. You may be required to submit some additional documents.
  
  
• Temporary Leave and Re-entry
  
  If you temporarily leave Japan during a summer vacation, etc., you must obtain permission from your academic advisor and report to the Educational Section(Gakumu-gakari) of your Faculty. Also remember to get the re-entry permit at a regional immigration bureau before leaving Japan. Without this permit you are not allowed to return to Japan.
  
  Requirements for Application
  • Application for Re-Entry Permit (available at a regional immigration bureau)
    
  • Passport
    
  • Certificate of Alien Registration
    
  • Student I.D. of Shinshu Univ. or other I.D.s
    
  • 3,000 yen revenue stamp as the fee or
    6,000 yen for a multiple-entry permit
    (Available at the regional immigration bureau or a post office.)
  
  
  
  
• Change of Status of Residence
  
  If you have entered this university with visas other than a student visa, change your visa to a student visa as soon as possible. (Make sure to apply for the change in advance to prevent your status of residence from expiring.)
  
  Requirements for Application
  
  • Application for Change of Status of Residence
    (Available at a regional immigration bureau and the International Exchange Division(Kokusaikouryu-ka). )
    
  • Certificate of Alien Registration
    
  • Application Form (Your own letter is required which shows the specific reason why you need the change.)
    
  • A letter (or its photocopy) of Acceptance for entering the university or Nyugaku Kyokasho (Zaigaku Shomeisho is required for students who have already started school.)
    
  • Documents which show your balance at the bank for tuition and living expenses
    
  • A letter/letters of Guarantee concerning financial support and others
    
  • 4,000 yen revenue stamp (Charged as the fee. Available at the regional immigration bureau or a post office.)
    
  
  
  
  
• Engaging in Outside-of-Status Activities and Part-time Jobs
  
  Since international students come to Japan for study and research in this university, they are prohibited from engaging in activities that are not related to study and research. However, if you apply for other activities at a regional immigration bureau and are accepted on the condition that the activity will not hinder your study (or research), you are able to work part-time up to 28 hours a week. If you work without the legal permission, you will be expelled from this country.
  
  Requirements for Application
  
  • Application written by the university
    
  • Application for permission to engage in an activity other than that permitted under the status of residence previously granted (Shikaku-gai Katsudo Kyoka Shinseisho) which is available at a regional immigration bureau and the International Exchange Division(Kokusaikouryu-ka). )
    
  • Passport
    
  • Photocopy of the Certificate of Alien Registration

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