Overview (Policy on Entrusted Research)
Conducting entrusted research provides utmost value to the education and research at Shinshu University and will be undertaken only when it presents no impediment to education and research. Entrusted research is research conducted on a topic at the request of a private enterprise and funded by the enterprise.
Conditions of acceptance
Acceptance of entrusted research is subject to the following conditions.
- The Entruster may not unilaterally terminate the entrusted research. The Entruster may terminate the research by seeking agreement and consent of the University.
- In principle, the University shall be the owner of Intellectual Property Rights as defined in the Entrusted Research Agreement and acquired as a result of the entrusted research. The University may not grant rights free of charge or transfer said rights. However, the University may transfer all or part of the rights to the Entruster in accordance with the provisions of the Entrusted Research Agreement.
- Unless otherwise stated in a separate agreement, any equipment, supplies, etc., acquired by the University with funds for the Entrusted Research shall be the property of the University.
- If the Entruster terminates the research or extends the research period due to unavoidable circumstances, the University shall incur no liability. In such a case, the Entruster shall give the University written notification of the reasons.
- In the event that the entrusted research is completed, terminated, or the period is extended and there is a surplus of research funds, the surplus funds shall be returned to the Entruster. In the event that the research is terminated at the request of the Entruster, in principle, the funds intended for the entrusted research shall not be refunded. This shall not apply if the University determines that the reason for termination is valid.
- In principle, the Entruster must pay the expenses required to conduct the research prior to commencing research. Subject to agreement with the University, and consistent with the research plan, the Entruster may pay the required research expenses in installments.
- In the event that the research results are to be publicly announced, the Entruster shall make prior agreements with the University.
Entrusted research expenses
The Entruster shall bear honorarium fees, travel expenses, personnel fees, expendable item fees, and electricity/fuel/water utility fees that are directly required [Direct Expenses] to conduct the entrusted research plus expenses [Indirect Expenses] related to the conduct of the research. (Indirect expenses will be assessed as equivalent to 30% of the Direct Expenses.
Application process
- Progress report on status of research
The project coordinator may be instructed to report the progress of the entrusted research as necessary. As deemed necessary, the project coordinator may call a meeting during the research period to discuss and report on the progress of the research and otherwise cooperate with the Entruster. - Notification of completion
Upon completion of the entrusted research, the project coordinator shall promptly inform the Director of the Department of Research Promotion of the completion of research and shall also notify the Entruster of the research results. - Public disclosure of research results
In principle, the result of the entrusted result shall be publicly disclosed. The timing, method, and the contents of the disclosure, the limits of which shall be such that they do not interfere with patent acquisition, will be subject to agreement between the University and the Entruster.
Termination or changes
In the event that changes to the research plan must be made after the entrusted research agreement has been concluded and implementation has begun, an agreement shall be made respective of the changes.
In the event that the research must be terminated or the research period extended due to unavoidable circumstances, the Director of the Department or Research Promotion shall enter into good faith negotiations with the Entruster and execute an agreement pertaining to the provisions of termination or extension.
Implementation of patent rights
- For an invention conceived as a result of the Entrusted research, the University may grant exclusive implementation of the patent rights that it elects to the research Entruster or to a party designated by the Entruster for a period not to exceed ten years from the date of patent application. The period of time for exclusive implementation rights [Rights of Exclusive Implementation] may be extended as deemed necessary.
- Extension of the implementation period will be considered on the basis of fairness and whether there is no damage to the public interest.
- The President of the University may grant implementation of patent rights that it elects and as described in 1. to a party other than the Entruster or to a party designated by the Entruster when the following conditions apply.
I.The Entruster or a party designated by the Entruster fail without due reason to implement the use of patent rights as set forth in 1.
II.The University determines that granting exclusive implementation of patent rights would not be in the public interest. - In the event that the University grants implementation of patent rights as set forth in 1., the University shall collect royalty fees after concluding an implementation agreement.
Public advertising
If you wish to publicly advertise the results of the entrusted research, please fill out the [Notice of Intent to Advertise] form.
